Email usage is an essential part of daily life for millions, and Gmail is the most popular service globally. While Gmail provides a generous 15GB of free storage, this space is shared across Gmail, Google Drive, and Google Photos. Over time, this storage can fill up, making it challenging to manage. Here’s a detailed guide on how to free up storage space in Gmail with easy and free methods:
Secret codes that you can use in Gmail to free up storage space
1. Finding Large Attachments
- Command: Size:3m
- Explanation: By using this command in Gmail’s search bar, you can find all emails with attachments larger than 3 megabytes.
How to Use:
- Open Gmail.
- Enter Size:3m in the search bar and hit "Enter."
- All large emails will appear.
- Benefits: After identifying the emails, you can review them and delete the unnecessary ones.
Don’t forget to empty the Trash after deletion, as deleted emails still take up space until they’re permanently removed.
2. Locating Older Emails
- Command: Older_than:1y
- Explanation: This command helps you find emails that are more than a year old. You can modify the time frame:
Older_than:2y: Emails older than two years.
Older_than:6m: Emails older than six months.
How to Use:
- Type the appropriate command in the search bar.
- Browse through the older emails and delete those no longer needed.
Benefits: Removing old emails not only frees up space but also streamlines your inbox.
3. Filtering Emails by Sender
- Command: From:(X)
- Explanation: This command filters emails based on the sender. Replace (X) with the sender’s name or email address.
How to Use:
- Enter the command in the search bar (e.g., From: kkk@k.com).
- All emails from the specified sender will appear.
Benefits: Deleting emails from specific sources, such as newsletters or alerts, allows
for faster cleanup of unnecessary messages.
The Importance of Reviewing Emails Before Deleting
Why? During the cleanup process, some emails may contain important information
you don’t want to lose. Therefore:
- Briefly review emails before deletion.
- Once certain, delete them and empty the Trash to reclaim space completely.
Additional Benefits of Organizing Your Inbox
1. Boost Productivity: Reducing clutter makes it easier to find important
information.
2. Better Inbox Management: With these tools, you can maintain an organized
and efficient email system.
3. Avoid Buying Extra Storage: These steps help save money by preventing the
need to purchase additional storage.
Managing Gmail storage is simple when you know the right tools. By using
commands like Size:3m, Older_than:1y, and From:(X), you can identify and
remove unnecessary emails with ease. With consistent review and cleanup,
you’ll make the most of Gmail’s free storage and maintain a well-organized
inbox efficiently.
